Choosing the right Microsoft license can streamline your operations and boost productivity.
Here’s a brief overview of some popular options, including Shared Mailboxes, to help you decide what’s best for your business.
Microsoft Exchange Online Plan 1
Perfect for businesses needing robust email and calendar tools, Exchange Online Plan 1 offers 50 GB of mailbox storage per user and the ability to send attachments up to 150 MB.
It includes Shared Mailboxes at no extra cost (up to 50 GB each), allowing teams to manage group emails like “support@” or “sales@” seamlessly via Outlook.
Microsoft Exchange Online Plan 2
Building on Plan 1, Exchange Online Plan 2 provides 100 GB of mailbox storage, unlimited archiving with In-Place Archive, and Shared Mailboxes (up to 50 GB each).
Microsoft 365 Business Basic
For small businesses wanting more than email, Microsoft 365 Business Basic includes Exchange Online Plan 1 (50 GB mailbox and Shared Mailboxes), plus 1 TB of OneDrive storage per user.
It offers web versions of Word, Excel, and PowerPoint, and Microsoft Teams for collaboration—all for up to 300 users.
Microsoft 365 Business Standard
A step up from Basic, Microsoft 365 Business Standard includes everything in Business Basic (50 GB mailboxes and Shared Mailboxes), plus desktop Office apps for offline use.
It’s perfect for businesses needing full productivity tools, email, and team collaboration features, supporting up to 300 users.
Microsoft Online Archive for Exchange Online
This add-on enhances Exchange Online with auto-expanding archiving (100 GB to 1.5 TB per user).
While it doesn’t affect Shared Mailboxes directly, it helps manage long-term email storage for primary mailboxes, ideal for compliance and retention needs.
Microsoft 365 Apps for Business
Focused on productivity, this plan offers desktop and web versions of Office apps (Word, Excel, PowerPoint, etc.) and 1 TB of OneDrive storage per user.
It doesn’t include email or Shared Mailboxes, making it best for businesses with separate email solutions needing Office tools for up to 300 users.
Not sure which license fits your needs?
Contact us today—we’re here to help you find the perfect solution, including how Shared Mailboxes can simplify team communication!